Example Scenario
To provide a centralized source of information on an important competitive product, you have been asked to create a database for your company’s intranet. The database will be available to everyone in your division, which is budgeted to have 90-100 staff. You have decided to use 45 COMPENDEX records, 60 INSPEC® records and 100 CAplusSM records from a recent multifile search you did to create your database. What are your next steps?
- Verify that the databases participate in Keep & Share by checking the Databases Participating in the STN Information Keep & Share ProgramSM. All the databases in this example currently participate.
- Check the Usage Terms for each database by entering each database and typing HELP USAGETERMS at the arrow prompt ( => ). HELP USAGETERMS in CAplus refers you to the CAS Information Use Policies, which states:
"The building of searchable Project directories or Databases for use by individuals and Project teams is permitted. Each User is permitted to download and retain a maximum of 5,000 Records and a maximum of 5,000 Molfiles at any given time for personal use or to share within a Project team for the life of the Project. These Records and Molfiles may be obtained from more than one CAS product as long as the limit/User is not exceeded.
No additional licensing for the CAplus content in this instance is necessary. -
Enter the COMPENDEX and INSPEC databases sequentially to purchase archival rights for the records for your database:
=> FILE COMPENDEX
=> ARCHIVE
ENTER TOTAL NUMBER OF USER ACCESSES FOR ARCHIVING (?): 100
ENTER TOTAL NUMBER OF ANSWERS TO BE ARCHIVED (?): 45
45 RECORDS ARCHIVED FOR ACCESS BY UP TO 100 USERS
=> FILE INSPEC
=> ARCHIVE
ENTER TOTAL NUMBER OF USER ACCESSES FOR ARCHIVING (?): 100
ENTER TOTAL NUMBER OF ANSWERS TO BE ARCHIVED (?): 60
60 RECORDS ARCHIVED FOR ACCESS BY UP TO 100 USERS
Note : while this example shows the purchase of archive rights after your original search was done, it is possible to purchase archive and redistribution rights while you are searching.